Related tasks:

• Answering the main reception phone , diverting to relevant parties or taking and distributing messages for the appropriate person
• Meet and greet of visitors , candidates , and vendors at the reception desk
• Coordinate meetings , send Outlook invites , and secure meeting rooms , order lunch , handle invitations , and other related responsibilities as required
• Arrange national and international travel for management as well as new hires , visiting employees or others as needed
• Provide on - going office based administrative support while the senior management groups are travelling.
• Create and maintain expense reports for Management Team.
• Attend meetings at the request of the senior management team , document minutes of the meetings and distribute minutes to all relevant parties.
• Contributes to team efforts to achieve operational efficiency and a positive working environment.

• Experience in a similar reception / administrator role
• Previous experience in travel co - ordination is desirable
• Strong relationship skills previous experience in customer facing role
• Ability to build a rapport with colleagues at all levels in different functions as well as external visitors and callers
• Creative and proactive individual who wants to contribute to the organisation
• Good working knowledge of Microsoft Office as well expense management systems